Nova Scotia Health and IWK Health

Hospitals and Health Care · Cape Breton, Nova Scotia

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Within 25 km of Cape Breton

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Nova Scotia Health and IWK Health

Administrative Assistant to Manager - Primary Health Care

Sydney, NS, B1P 1P3, Canada

Within 25 km of Cape Breton · About 15 km from the city centre

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Job details

Apply by: Oct 20, 2026
Posted: Oct 2, 2026

Original job description

Req ID: 227496
Location: Eastern Zone, Flexibile within the Zone
Department: PHC EZ IVR LA
Type of Employment: Permanent Hourly FT (100%) x 1
Union: MGMT/NON-Union Management/Non Union Position
Posting Closing Date: 19-Oct-26

About the Opportunity

Reporting to the Primary Health Care Health Services Manager, the Administrative Assistant provides confidential administrative support, works within an administrative team environment, and acts as a liaison between managers, Primary Health Care Director and site employees. The Administrative Assistant provides primary health care administrative support to network and zone initiatives/committees as related to the Health Services Manager and Health Services Lead positions and holds the role of payroll Time Administrator.

The Administrative Assistant ensures that the principles and practices that guide our work such as the vision, mission, values, expected behaviors, the leadership philosophy, organizational health, population health, ethics, safety, quality, partnerships and interprofessional collaboration are integrated within the support that is provided by the work that they do and through the messages they deliver.

About You

We would love to hear from you if you have the following:

Graduate of a recognized office administration program/business program/secretarial program.
Minimum of three years of administrative experience OR a combination of equivalent education, training, and experience.
Advanced working knowledge of computers required, including Windows, Word, Excel, Power Point, Outlook and Database Programs.
High degree of initiative, diligence, attention to detail and self-discipline/focus required.
Demonstrated ability to work independently with minimal supervision required.
Proven team player with excellent communication and interpersonal skills required.
Demonstrated ability to respectfully work with a variety of inter-professional team members required.
Excellent communication, interpersonal, prioritizing and organizational skills.
Competencies in other languages an asset, French preferred.

** A skills test may be required as part of the selection process **

Please ensure your resume is up to date and includes all relevant education, experience, training, and certifications.

Hours

Permanent, full-time position; 75 hours bi-weekly
Shifts include days, nights and weekends
Location: Will be determined based on the Successful Candidate

Compensation and Benefits

Pay Scale Type: Non-Union

Band: 1

Hourly Rate: $24.29 - $29.76

Annual Salary: $47,365 - $58,032

Successful candidates may be eligible for a comprehensive benefits package, which includes health, dental, and travel insurance; long-term disability and life insurance coverage; and a defined benefit pension plan. Additional wellness, development, and employee support programs may also be available.

What You'll Love About Nova Scotia Health

Nova Scotia Health is more than the province's largest provider of health services; we're a team driven by excellence in health, healing and learning. Across hospitals, health centres and community programs, our people deliver innovative, high-quality care that impacts lives across Nova Scotia and Atlantic Canada.

From vibrant city life to scenic coastal communities, Nova Scotia offers a lifestyle as rewarding as the work itself. At Nova Scotia Health, you'll find meaningful career opportunities, supportive teams and the work-life balance to enjoy everything our beautiful province has to offer. Join us and discover why so many people are choosing to call Nova Scotia home.

Once You've Applied

Thank you for your interest in this position. Only those applicants selected for an interview will be contacted.

This is a Management/Non Union bargaining unit position. Preference is given to bargaining unit employees for unionized positions.

Nova Scotia Health is committed to being a workforce that is free of discrimination, values diversity, and is representative, at all job levels, of the people we serve. We encourage all qualified applicants who self-identify as Indigenous, Black/African Nova Scotian, Persons of Colour, Foreign Nationals/Newcomers, Persons with Disabilities, 2SLGBTQIA+ to apply and self-identify.

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More about this job

Responsibilities

The Administrative Assistant provides confidential support to the Health Services Manager and acts as a liaison between management and site employees. They are responsible for payroll administration and supporting various network and zone initiatives.

Requirements

Candidates must have a graduate degree in office administration or a business-related program and at least three years of relevant experience. Proficiency in Microsoft Office suite and strong organizational and communication skills are required.

Skills

Office administration
Payroll administration
Time management
Communication
Interpersonal skills
Microsoft Windows
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Outlook
Database management
Attention to detail
Organizational skills
Prioritizing
Confidentiality

Benefits

Health insurance
Dental insurance
Travel insurance
Long-term disability insurance
Life insurance
Defined benefit pension plan
Wellness programs
Employee support programs

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Primary Health Care
Payroll
Time Administrator
Office Administration
Business Program
Secretarial Program
Windows
Word
Excel
PowerPoint
Outlook
Database
Health Services
Nova Scotia Health
Management
Non-Union
Interprofessional Collaboration
Public Health
Administrative Support

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